BMP Reporting 101 Topics:

Data Calendar Format- Calendar and Fiscal Year

Typical Reporting Cycle Dates

Reporting Website and Login information

Where to find BMP Descriptions

Reporting Hints


Data Calendar Format - Calendar and Fiscal Year


Agencies may report data based on the calendar or fiscal year format. The BMP Reporting application is designed to be neutral to the type of calendar system used, and the reporting year forms can be used to report calendar year or fiscal year data. For example, for reporting year 2015, you could enter data for 7/1/2014-6/30/2015 or 1/1/2015-12/31/2015 – either of these would qualify as 2015 data.
What is equally important is to report using the same calendar system for your data from year to year. On the 'Base Year Data' page in the BMP Reporting Application, you may indicate which calendar system your agency uses for the 10 year period from 2009-2018.

Typical Reporting Cycle Dates

Special Extension for 2013-2014 Reporting Period:

The BMP Reporting Deadline has been extended until October 31, 2015 to allow additional time for the updates to the database.  The completion date for Reclamation contractors is also October 31, 2015.  Reclamation will return to the April 30 completion date in 2016.

The Council encourages water supplier members to complete their biennial reporting within six months of the end of all even years. (Reclamation contractors report on an alternate schedule described below.) Water suppliers report two years of data based on the calendar used by their agency, e.g., calendar year or fiscal year. Below are the most common reporting periods and deadlines.

Calendar Year
:
  • The Reporting Period is from January 1 of every odd year to December 31 of every even year. For example, the next reporting period is January 1, 2013, to December 31, 2014.
  • Reports under this scenario should be submitted to the Council six months after the completion of each even calendar year.  The next Completion Date for agencies using a calendar year would typically be June 30, 2015. Please Note: The BMP Reporting Deadline has been extended until October 31, 2015 to allow additional time for the updates to the database.
Fiscal Year:
  • The Reporting Period is from July 1 of every odd year to June 30 of every even year. The next fiscal reporting period is July 1, 2013, to June 30, 2014.
  • Reports under this scenario should be submitted to the Council six months after the completion of each even fiscal year. For agencies using the common fiscal year ending on June 30, the next Completion Date would typically be December 31, 2014. Please Note: The BMP Reporting Deadline has been extended until October 31, 2015 to allow additional time for the updates to the database.
Reclamation Contractors:
  • Reclamation contractors have an annual Reporting Period
  • The Completion Date is April 30 of each year, which means reporting on 2014 activities would typically be completed and submitted by April 30, 2015. Please Note: The BMP Reporting Deadline has been extended until October 31, 2015 to allow additional time for the updates to the database.
  • Reclamation contractors with reporting deadline questions should contact Angela Anderson, aanderson@usbr.gov, or 916-978-5215.
The BMP reporting application will remain open during the completion of Phase II.  All other reporting forms other than the GPCD form are available for data entry.    Wholesale agencies and agencies using the Traditional or Flex Track option are able to submit their reports at anytime.  Those using the GPCD option will be able to submit their reports as soon as Phase II is complete.  While the online GPCD interface is in development, members interested in collecting GPCD data may do so using the GPCD Template.  To learn more about using the GPCD Template, please visit our Reporting Database Resources page.


Reporting Website and Login Information

The BMP reporting website is http://bmpreporting.cuwcc.org. The reporting website has separate logins and passwords from http://cuwcc.org. The reporting website logins have the word ‘user’ or ‘submitter’ in the login, while cuwcc.org logins are based on your first and last name.

Each agency has unique user names and passwords for those staff involved in the reporting process. Council staff has forwarded each agency its user names and login information. Each agency is assigned two users: data entry and editor/submitter. Each user has a unique password. Both user names and passwords are sent to the staff person on record with the Council as the agency primary contact. For information on user names and passwords for your agency, contact inna@cuwcc.org.

For more information on Council website and email questions, please see our website and email FAQ page.


Where to find BMP Descriptions

To learn more about each BMP, please see the Memorandum of Understanding - Exhibit I.  There is also information at the BMP Resources pages including downloads and guidebooks for each BMP (guidebooks require agencies to login with their cuwcc.org, not bmpreporting.cuwcc.org, login).


Reporting Hints

 #1 – Thorough Data Inputs:
Agencies are encouraged to enter as much data as possible into the reporting application, regardless of the track the agency has chosen. Prior activity credit is based on Flex Track data. So, if an agency has chosen the GPCD Track, for example, it is still a good idea to complete as much data as possible in the Flex Track fields.
 
#2 – Patient Data Submission:
When using the reporting application, users should be careful not to switch too quickly between pages or data may be lost. Many factors can cause a temporary slowdown. Be sure to wait for the circular icon on the screen to stop processing before moving to a different page.
 
#3 – User Guides:
To find BMP Reporting User Guides on the Council website, go to www.cuwcc.org and click on Reporting Database in the drop down menu under Resources.

#4 – BMP Year Basics:
For both one-time and annual requirements, the documentation is reported to the Council biennially (every two years).

The MOU specifies the target year for implementation by counting the number of years after a base year. The base year is typically the year the BMP was last amended. For agencies that signed the MOU after a BMP is amended, the base year is typically the year after the agency signed the MOU. 

The target years for implementation are specified for each BMP in Exhibit 1 of the MOU. For example, BMP 1.3 specifies a practice is required by year four. Since the BMP was amended in 2007, the practice must be implemented by 2011. A practice that is implemented in 2011 will be reported in the 2011-2012 reporting period.

#5 – Internet Browser:
The Council discourages the use of Internet Explorer version 11 for accessing the database software, because some functionality does not translate with this web browser. More compatible browsers include older versions of Internet Explorer, and all versions of Firefox and Google Chrome.

Reporting Options

Reporting Options for Programmatic BMPs (BMP 3,4,5):
All Council member retail agencies report on the Foundational BMPs (BMPs 1 and 2) and the Programmatic BMPs (BMPs 3, 4, 5).  There are three ways to meet the Programmatic coverage requirements, Traditional, Flex Track, and GPCD.  For more information on reporting options, please see the BMP Reporting Guides, the MOU, and the MOU Compliance Policies.

Traditional Option
The Traditional option determines coverage status (On Track, Not on Track) based upon the goals in the BMPs, MOU Exhibit 1, as defined by number of activities, or measures implemented.

Flex Track
The Flex Track option allows an agency to implement unique or different activities for which it has water savings values to determine coverage status. The MOU indicates that an agency must have equal or greater water savings from Flex Track measures compared to Traditional measures in order to be On Track for Flex Track.  Agencies using Flex Track also can report on and receive credit for their traditional activities completed.

GPCD Option
As an alternative to meeting the Traditional or Flex Track coverage requirements for BMPs 3, 4, and 5, and agency may alternatively report using the GPCD Option. As of July 1, 2009, the GPCD target for purposes of compliance in 2018 for all signatories is an 18% reduction in GPCD from the agency’s Baseline GPCD.  The GPCD option uses a Biennial target on even years.  For more information on the GPCD approach, please see the MOU page 65.

GPCD Reporting is now integrated in the BMP Reporting application - targets and yearly GPCD is no longer calculated and reported via a separate spreadsheet.  For agencies reporting using the GPCD option for the first time, the Council has a GPCD template available to assist with the first time reporting.  The template will allow an agency to enter base year data, and water delivery volume and population data up to the current year.  After completing the template, you may email it to bmp@cuwcc.org and request that we upload the data for your agency.  After this first time reporting, and agency can use the 'copy from previous year' feature and add any new data to complete GPCD reporting.

Please find the Council GPCD Reporting Documents, including the GPCD Template, in the BMP Reporting Resources page.

SBX 7-7 Reporting:
The Council's BMP Reporting Application includes a GPCD calculator that can be used to estimate the targets and yearly GPCD for SBX 7-7 reporting. Actual reporting of SBX 7-7 reporting is through DWR's reporting process.